How To Make Meetings More Efficient
North American Precis Syndicate
You can make your next meeting more productive. (NAPS)
(NAPSI)—In 2019, company leaders and their employees have an
opportunity to transform how they work in order to achieve stronger results
and more creative and compelling outcomes. CIOs, IT
decision makers and employees all have a role to help S.W.I.T.C.H. workplace
environments and leverage IT investments for the benefit of the company and
the bottom line.
S=Security. When connecting
devices to the network, everything should be IT friendly with all
communications encrypted, to eliminate the risk of hacking.
W=Who. Knowing your audience
and meeting participants’ needs is essential for putting the right
technology in the right place. Small conference rooms, for example, also
known as huddle spaces, may require different technology than a formal
boardroom. In Barco ClickShare’s
most recent study, 72 percent of workers with huddle spaces said it
encourages productivity and 75 percent said it stimulates creativity.
I=Integration (and interactivity).Do
you know how the workflow and digital workplace are supported? Do users have
an appropriate way to interact with technology? Finding the answers to these
questions can help amplify integration and interactivity in meetings.
T=Technology. Three-quarters of
respondents referred to technology provided by their employer as
inconvenient. The solution: Invest in technology that will be adaptable and
flexible for the long term.
C=Cross-Platform. Bring Your
Own Device (BYOD) is a growing trend. So much so that 57 percent of employees
prefer using their own device at work. Having technology that works with any
device brought into the meeting is important for productivity and security.
H=Human-centric. At the end of
the day it’s all about understanding and anticipating how people engage
with the technology. Simply put: If it isn’t easy to use, people won’t
use it. Today’s users want technology that’s intuitive and adapts
to their preferences.
These ideas can help the everyday meeting room user have confidence that
the technology will be reliable and dependable, and enable them to be
productive and efficient.
The Matter with Meetings
Once the technology is set and operating flawlessly, there is the matter
of the meeting itself. According to a recent study by Barco
• Only 30 percent of meeting time is actually spent working toward
• On average, 12 percent of meeting time is spent trying to set up
or connect technology.
To make your next meeting more productive, consider these five ideas:
1. Set a clear objective for every
meeting. The most important aspect of any meeting should be the reason
for calling it, and who should attend. Nevertheless, over half the people
surveyed said they were often asked to attend meetings that turned out to be
irrelevant to them. Everyone should be clear about his or her own role and
responsibility in the meeting.
2. Reduce the number and length of
meetings. Studies suggest the ideal meeting length is 21 minutes, instead
of the now average 48-minute meeting. Ideally, the meeting should end as soon
as its objective is achieved.
3. Choose the right technology and
accommodate for BYOD security.
4. Keep an eye on advances in
meeting technology and keep current tech optimized. Seventy-two percent
of employees say businesses should invest in more modern technology to enable
better meetings in which they’re more engaged.
5. Provide accessible, agile
• Mr. Bertier
is responsible for all strategic marketing activities at Barco,
Inc., a technology leader that develops networked
visualization solutions. He strongly advocates design and usability in
product development. Learn more at www.barco.com.
“With the right technology,
people work together better and make their companies more competitive, says Lieven Bertier, of Barco, Inc., a technology leader in networked
visualization solutions. He advocates design and usability in product
On the Net:North American Precis Syndicate, Inc.(NAPSI)